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  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (EU) 2016/679 (the “GDPR”).

  1. Who are we?

The Methodist Church in Great Britain is a membership church made up of different bodies of Managing Trustees.  Trustees for Methodist Church Purposes (TMCP) is the controller and responsible for general data protection issues arising in respect of day to day matters in relation to how your personal data is processed and for what purposes.  If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Superintendent Minister (contact details below).

  1. How do we process your personal data?

Plymouth Methodist Central Hall complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

 We use your personal data for the following purposes: -

  • To administer membership records;
  • To fundraise and promote the interests of PMCH;
  • To comply with legal or regulatory obligations that we are subject to (including Safeguarding and DBS checks);
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To protect your vital interests g. in an emergency life or death situation where the emergency services are called to treat you when you are with us;
  • To inform you of news, events, activities and services at PMCH;
  • To share your contact details with the Methodist Circuit and District so they can keep you informed about news, events, activities and services that will be occurring and in which you may be interested. 
  1. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services;
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent. 
  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.
  2. How long do we keep your personal data?
    We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Full details of retention periods for data processed by the Methodist Church in Great Britain can be found on the Methodist Church website at: http://www.methodist.org.uk/for-ministers-and-office-holders/office-holders/archivists/

Specifically, church membership data while it is still current; children’s and young people’s data only for the duration of attendance at groups and activities, unless they are children of church members;  gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and registers (baptisms, marriages) permanently.

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which is held by PMCH;
  • The right to request that PMCH corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for PMCH to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data;
  • The right to lodge a complaint with the Information Commissioners Office (see below).
  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

  1. Contact Details 

To exercise all relevant rights, queries or complaints please in the first instance contact the Superintendent Minister, PMCH, Eastlake Street, Plymouth, PL1 1BA.  01752 660997

This email address is being protected from spambots. You need JavaScript enabled to view it.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

The full version of this Privacy Notice can be found here